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Bordeaux Premier Cru

Full Wedding Planning Services

 

Budget Creation

Create and maintain a full wedding budget tracker that shows allocation of dollars per category, including:

Catering

Decor & Design

Photography / Videography

Entertainment / DJ

Hair + Makeup

Cake 

 
 

Vendor Selection & Negotiations

Conduct detailed research on vendors

Provide a list of suggested / preferred vendors

Manage all communication between you, your family, and the vendors

Negotiate agreements as it relates to pricing and services

 
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Event Design

Conduct event design consultations to discuss client’s style and vision for the event

Discuss and condense list of ideas and create an outline of how exactly to can bring each aspect of the vision to reality (i.e. centerpieces, cake, linens, floral designs, favors)

Work hand in hand with the decorator to execute each of the discussed outlines

Guidance and recommendations pertaining to design details such as favors and place settings

 
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Checklists & Dashboards

Create and maintain a status dashboard tracking tasks, workstreams and associated deadlines for:

Vendor Negotiations

Venue Details

Save the Dates / Invitations

Bridal Party Details

Menu and Catering Requirements

Create and maintain payment schedule for vendors and venue

 
 

The Details

Guidance and recommendations pertaining to the processes and etiquette of Wedding Planning including:

Save the Dates / Invitations

Reception Program Layout

Seating Chart / Escort Cards

Transportation / Shuttle Buses

Welcome Bags

Wedding Welcome Table

 
 

 Timeline Creation

Discuss and build Timeline with Clients

Conduct telephone calls with Vendors and Venue to discuss Timeline and follow up with last minute details

Review contracts and coordinate details with all Vendors and Venue

Generate Event Design Templates summarizing décor and design details including vendor specifications for seamless execution

Review and confirm Banquet Event Orders (BEOs) provided by Venue

Distribute Final Timeline to all Vendors, Venue, and Bride and Groom one week prior to the Wedding Day

 
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Rehearsal

One final Venue walkthrough with Bride, Groom, Bride and Groom’s families, and Venue Coordinator

This final walkthrough will act as a “Rehearsal” as we will review and walk the path of the final timeline and
discuss any last minute details / changes to the BEOs and Timeline

 
 

The Fairytale Day

Manage setup and breakdown of the event

Manage guest arrival at Wedding and Reception

Ensure Vendors understand their responsibilities and are aware of the flow of the ceremony

Distribute personal flowers to ensure that bouquets, boutonnieres, and Flower Girl baskets are given to their respective wedding party members

Ensure that all wedding party guests involved in Ceremony are present and cued in time for their procession down the aisle

Coordinate “Must Take” Photo List with Photographers

Direct guests & answer questions that may arise during seating

Address and manage all conflicts and last minute changes throughout the event

Supervise and direct execution of event design templates to ensure proper placement of décor items

Coordinate with DJ / Emcee to ensure the seamless flow of the Reception program

Ensure all Vendor commitments are fulfilled according to their contracts

Oversee and facilitate distribution of final payments and gratuities to Vendors 

Provide 1 Lead Coordinator and a team of Assistant Coordinators on the day of the events to execute coordination

 
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